This transaction is used to maintain parties.

In order to select an existing party, a part of the party number or the external name has to be entered or the party can be selected by clicking the Icon .

The following transactions can be started from here by clicking the icons in the list below for:

• Adding a Party
• Modifying Party
• Deleting Party
• Printing a Party
• Creating Party List
• Showing Version Log of the modifications to the party (parties).

The Additional Addresses panel displays additional addresses available. Clicking shows the details of the selected additional address in a separate panel.

Clicking turns an additional address into the main address of the party. The Changing Main Address of Party transaction is then started together with the relevant data.

To add a new party to the database click . Also enter the party number that is identical to the number used to identify the customer. The external Party Name is created automatically and consists of the first line of the name and the name of the city.

The type of party also has to be selected: If the party is a bank, check the respective checkbox. “Own Address” has to be checked if the party information consists of the own entity. This makes it possible to select the party when it comes to defining an entity address. If the party is a client, check the respective checkbox. For all other types of parties check “Other”.

Entering the data required for the respective party: The first line of the name, the street, city and country are all mandatory. The P.O. Box and the respective city are optional, providing the address is not just a box address. This ensures that either the street address or the P.O. Box address has to be entered. In order to add the name of the department to EVERY letter and address, enter the details in the “Department” field. This will then appear in all correspondence. If this is not required, it is possible to add “Additional Addresses” containing the name of the department. The name of the department only appears if a respective additional address field is selected during processing.

Telephone and fax numbers are only stored for information purposes.

The processing of telex messages makes it necessary to store the telex address of the respective party.

If the relative party is a Bank, enter the BIC code. This then makes it possible to select “Authenticator” in the “Authentication of Address” panel. If an authentication agreement exists with the respective party, 'Authenticated' has to be selected. If no direct authentication agreement exists with the respective bank but the bank has a SWIFT connection, select 'Connected'. In this case, only MT999 messages are created. No SWIFT messages are created if 'Not Connected' parties are used, even if a BIC code has been entered, since SWIFT cannot be selected as outgoing message type.

Email addresses are only stored for information purposes because Email messages can only be created with the relevant interface.

“TradeCon.” represents the ID code for a Trade Connect user.

“Bankcode” represents the German Bankleitzahl and can only be used for banks and financial institutions domiciled in Germany, while in “Clearing” the national clearing agency CHIPS (US) or CHAPS (UK) can be inserted.

In “Language” (mandatory), a default language is to be chosen for outgoing messages. The following languages are available: German, English, French, Spanish and Italian. The relevant languages can only be used if appropriate model documents were generated for the relevant language. If not, the default language will be used for outgoing messages.

“Messages” (mandatory): The preferred form of correspondence for this Party (if this form of correspondence is available in the relevant business transaction). In the case of electronic forms of correspondence, in addition the relevant electronic addresses need to be entered, were necessary with an authenticator.

“Housebank”: The number of an existing party which represents the principal bank, or house bank, for the new party. Check “Use Accounting of Housebank” if these are to apply to the new party. The company's principal bank/house bank accounts should only be used if the new party does not maintain its own accounts.

“Headquarters”: The number of an existing party representing the headquarters for the new party. Check “Use Accounting of Headquarter” if these are to apply to the new party. The headquarters' accounts should only be used if the new party does not maintain its own accounts.

“Account Manager”: The ID of the party serving the partys account and which deals with all transactions and negotiates the conditions that apply to the party, has to be inserted.

The following details can be stored together with the information from the “Party” panel:

Details panel:

• further fields, Risk control

T2 RTGS IDs:

• BIC codes required for payments in the “Target2 RTGS payment system”.
• For Target2 RTGS participants, all fields must be filled to address parties correctly.

Info and Stoptext panel:

• General Information displayed in line with the defined situation.

Structured Infotext panel:

• Hints and instructions including attached documents, which are visible in the business transactions matching the selected category, if the party is used.
• Further information on the category definition is available under Maintaining Categories.
• The panel is only visible if the Structured Infotext is activated in transaction Maintaining System Configuration.

Contacts panel:

• Details of the party's contacts (to assign a new contact to the party, use the transaction Maintaining Contacts).

Accounts panel:

• Accounts assigned to the party (to assign a new account to the party, use the transaction Maintaining Accounts).

Additional Addresses panel:

• Addresses can be assigned to the party in addition to the party's main address.

Routing Information panel:

• Incoming messages for a party can be routed to a defined department for each business sector and/or channel.
• This routing only works if the message cannot be assigned directly to an existing contract.

On the Details panel a risk class can be assigned to the party. These risk classes can be freely defined. A risk country can be chosen independently of the details of the party's address. This might include parties who are a branch of a party domiciled in a different country. “Risk Description” can be used as freetext field to describe the relative risk.

It is possible to define the business sectors TradeConnect (TCO) can be used in on a user basis. The technical codes for multiple business sectors are to be separated by a space in the “Business Sector for TCO” field.

To add a new additional address to the party details, click in transaction Maintaining Address Associations . All address details can be entered in much the same way as adding address details of a new party.

Selecting “Usage” defines how the address should be handled, either as an additional or the main address.

Selecting an associated additional address modifies or deletes the selected address or changes it into the “Main Address”.

Party
Details
T2 RTGS IDs
Info and Stoptext
Structured Infotext
Accounts
Contacts
Participation Sold Facilities
Additional Addresses
Authentication of Address
Mailing Instructions
Further Info- and Stoptext
Fee Conditions
Routing Information